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#sugar-meeting meeting, 2020-08-05 20:12:25

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20:12 meeting Meeting started Wed Aug  5 20:12:25 2020 UTC. The chair is samsongoddy. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:12 Useful Commands: #action #agreed #help #info #idea #link #topic #endmeeting
20:12 samsongoddy Done
20:12 Hello Ibiam
20:12 pikurasa hi everyone!
20:13 #topic agenda, published https://wiki.sugarlabs.org/go/[…]inutes-2020-08-05
20:13 anything to add to the agenda?
20:14 ibiam Hi Samson.
20:14 Hi everyone.
20:14 srevinsaju Hi all.
20:14 pikurasa If so, you can add later as well.
20:14 #topic Report from project representative (Conservancy liaison)
20:15 I am the liaison, and I have nothing new to report
20:15 #topic Reports from Ombudsman
20:15 Quozl: anything reported from ombudsman??
20:16 (Assuming Quozl is not yet present)
20:16 #topic Any reports from project teams, Google Summer of Code?
20:16 Would anyone like to report on their team? walterbender ? ibiam ?
20:17 (and anyone else who can report that I may be missing)
20:17 (I will wait a bit...)
20:18 ibiam I don't have anything to report on GSoC.
20:18 The students have been doing what's expected of them.
20:18 pikurasa ibiam: Everyone passed their 2nd evaluations?
20:18 ibiam Shaan has started fixing issues in sugar and activities as opposed to just reporting them.
20:18 sum2it[m] sksum's project is going good
20:19 I've another mentor meeting scheduled with him tomorrow evening
20:19 pikurasa thank you sum2it[m] Any testing you can do is appreciated.
20:19 ibiam pikurasa:I don't know about Rahul's student but mine passed.
20:19 sum2it[m] pikurasa noted.
20:19 walterbender has one topic to add
20:20 pikurasa walterbender: go ahead
20:21 walterbender We have been speaking to the FSF
20:21 they agreed to send Trisquel/Sugar on a Stick in their November mailing
20:21 ibiam Awesome!
20:22 pikurasa walterbender: great! I did float the idea to Ruben, and it sounds like Walter "sealed the deal"
20:22 MrBIOS great job, Walter!
20:22 walterbender we should add the "flatpak" sugar activities too (to Ruben's image)
20:22 and maybe there is a way to include Sugarizer
20:24 also. another topic if it is OK
20:24 pikurasa let's continue to get updates for this. Please let everyone know how we can help
20:24 walterbender: sure
20:24 walterbender we need to help Ruben with the image/testing
20:24 more details later this month
20:25 I am getting my hands on the USB replicator this weekend if all goes according t plan
20:25 my other topic
20:26 I just want to formally ACK the contributions that Satellit (Tom Gilliard) made to the Sugar community
20:26 Tom passed away last week
20:26 Tom was a relentless tester for Sugar (and Fedora)
20:26 He will be missed
20:26 MrBIOS Indeed, he will be missed. I was sad to hear the news.
20:26 pikurasa oh, yes, thank you for including this
20:27 ibiam Yes he will be missed, was sad to hear about his death.
20:27 walterbender https://communityblog.fedorapr[…]illiard-satellit/
20:27 Claudia so sorry to hear
20:28 samsongoddy Very sad
20:28 pikurasa What would be the best way for SL to publicly acknowledge his contributions?
20:28 Claudia good question pikurasa
20:28 pikurasa (If there is a way other than the mailing lists)
20:29 MrBIOS There was some mailing list traffic which did so (to IAEP and other mailing lists), but we've not done anything beyond that at this point.
20:29 walterbender I will see if I can get his wife's address and I can send flowers on behalf of the community
20:29 MrBIOS that would be a nice gesture
20:29 pikurasa walterbender: that sounds like a good idea
20:30 Claudia they may have an organization to donate on their behalf
20:30 so many people in need
20:31 walterbender I didn't see an obit. but that would be where to find such things
20:31 pikurasa Perhaps MrBIOS and walterbender, do you mind to spearhead this?
20:31 did search for an obit after the announcement, but was unable to find one.
20:32 MrBIOS I can't spearhead anything at the moment, I'm a stressed, nervous wreck, sadly.
20:32 walterbender I will ask his wife. I have her email
20:32 pikurasa MrBIOS: Got it. I was a little hesitant to ask... Sorry
20:33 MrBIOS no worries, I'd be happy to under other circumstances, but since Walter has what he needs, I'm sure he'll manage fine
20:33 pikurasa A member of the guitar community recently passed. Everyone just sent funds to a paypal account and the person purchased the flowers for the family.
20:34 probably not how an accountant would do it, but it did the trick
20:34 MrBIOS good enough as a one-off
20:34 pikurasa Do you mind if I go to the next topic?
20:36 #topic 1023 Status Report
20:36 Walter and I met after the last meeting and cleaned up two of the larger attachments -- history and future of SL. I have yet to compile everything into a clean copy outside of the git repo
20:37 #action Devin to make a clean copy of the 1023 that does not require git (just PDF's)
20:37 Also, we still need a new lawyer
20:38 I think I mentioned this at the last meeting, but Kyle declined to continue to help (even if compensated). He is too busy.
20:38 He gave me some names, however, which I forwarded to Alex.
20:38 MrBIOS yes, saw that, and it was not unexpected. I haven't had a chance to follow up on those names
20:39 pikurasa I just found the list...
20:39 Kate Downing in Santa Cruz
20:39 Van Lindberg out of San Fransisco
20:39 oops... San Antonio
20:40 katedowninglaw.com is what Alex found (thanks)
20:41 Any objections to having me reach out to these individuals for purpose of 1023?
20:42 MrBIOS none
20:42 pikurasa It is basically done (other than compiling into PDF's), but I think we should have legal counsel.
20:42 It = 1023
20:43 Ok, I will reach out. If they seem like a fit, I will bring a motion to the board to engage with that lawyer.
20:43 MrBIOS I'm strongly in favor of that, it should have a final review by a lawyer before being submitted. Preferably a lawyer with previous experience dealing with 1023's
20:45 pikurasa I will also try to see if they are familiar with "Open Source" NPO's.
20:45 #topic James and Ibiam Sugar Activity Job Report
20:45 ibiam: anything new?
20:46 ibiam Yes, currently compiling a spreadsheet of the activities we intend to look at and their current status across our downstreams - debian, SOAS, OLPC -.
20:47 pikurasa Awesome!
20:47 Claudia great
20:47 ibiam We'll have another meeting to confirm the list, if we intend to remove some or add some based on various reasons.
20:48 Claudia looking forward to seeing the list
20:48 ibiam Yes, will share with the board when it's done.
20:49 pikurasa great!
20:49 #topic Board Composition and Election
20:49 Notes: Given that the next election is coming up and we currently are both an organization underneath the umbrella of SFC as well as Sugar Labs Inc., what are we to do about the next election? Samson and Walter are to lead this.
20:49 walterbender: samsongoddy you two want to lead this?
20:49 (lead the discussion)
20:50 walterbender I will be a candidate so I cannot really be involved
20:51 pikurasa walterbender: please let us know what you had in mind by bringing up the topic. I heard from you and samsongoddy, but the others may not know
20:51 Claudia need someone external?
20:52 ibiam Seems Samson is having issues with his irc client.
20:52 samsongoddy I think it a bit confusing at this stage
20:52 I am back
20:53 walterbender there is a bit of confusion as to whether SLOB is for old Sugar Labs or NewCo. but assuming it is both, we need an election. And does that impact the principals we have on the incorporation forms?
20:55 MrBIOS walterbender if it were to be for NewCo, we would have to amend the corp filing to update the list of directors.
20:55 pikurasa There are a few things going on: 1) some of the SLOBs did not want to be part of the new org
20:55 walterbender I think the directors should be distinct from the oversight board
20:55 samsongoddy What will the election be for? Board of directors for the NewCo?
20:56 MrBIOS I agree, we still need an oversight board.
20:56 pikurasa I think that would work.
20:56 samsongoddy MrBIOS, we both agree on that, but the question is what will be the role?
20:56 walterbender samsongoddy, I think it would be for the oversight board
20:56 pikurasa Right now, SLOBs functions as a "manager" of sorts
20:57 MrBIOS samsongoddy agreed, that needs to be spelled out. I don't think i makes sense to change NewCo directors until we're established as an actual non-profit though.
20:57 pikurasa MrBIOS: Agreed
20:57 Claudia +1, MrBIOS
20:58 pikurasa I think we would get into many headaches by sending the IRS updated/ammended versions of 1023
20:58 But, first, we just need to send the 1023...
20:58 samsongoddy Since the next election is close, do you propose we do another election for SLOBS given the fact that all the BODs except myself and Walter are on SLOBS?
20:59 We have 5 seats up for election, and all 5 is on BOD
21:00 Devin, Claudia, Lionel, Alex
21:00 walterbender I thought we were back to 3/4 cycle again by my stepping down.
21:00 that was the whole point
21:01 pikurasa Just a nudge that the hour is up.
21:01 samsongoddy 3/4 you mean 3 seats for 1 year, and 4 for 2 years?
21:01 MrBIOS I'm going to have to go in about 15 minutes, my mothers' nurse is coming
21:02 walterbender samsongoddy, yes
21:02 samsongoddy Yes, true but my understanding Devin replaced you, Ibiam confirm?
21:03 ibiam Yes, walterbender gave up his seat for Devin.
21:03 Claudia MrBIOS: sending good energy to you!
21:03 pikurasa I was voted in in 2018
21:03 (unless I misunderstand the context...)
21:04 samsongoddy So that means, Walter(devin), Alex, James, Lionel seats are up? Ibiam confirm?
21:04 for the next election I mean?
21:04 pikurasa I need to go as well. May we continue this conversation in 2 weeks?
21:04 samsongoddy yes
21:04 pikurasa Speaking of which, are we meeting on IRC or Jitsi?
21:05 samsongoddy Let me sink with the election committee to understand what happened.
21:05 *sync
21:05 pikurasa #topic Time and Place of Next Meeting
21:05 2020-08-19 at 20:00 UTC on ???
21:06 Any preference?
21:06 Claudia irc or jitsi?
21:06 pikurasa yes, any preference between irc or jitsi?
21:07 ibiam I prefer jitsi.
21:07 pikurasa noted
21:07 Claudia ok
21:07 see you all in two weeks
21:07 take care
21:07 pikurasa motion: 2020-08-19 at 20:00 UTC on Jitsi
21:08 ibiam Bye Claudia, take care.
21:08 MrBIOS Claudia thanks!
21:09 pikurasa seconded
21:09 sum2it[m] Can slob meetings happen over IRC so that we can have logs that we (non slob) can read? Probably too late to ask this.
21:09 pikurasa MrBIOS: thanks
21:09 sum2it[m]: the minutes are recorded even via Jitsi.
21:09 ibiam pikurasa: +1.
21:09 Claudia thank you all
21:09 pikurasa Every word is not recorded, but the minutes are
21:09 sum2it[m] pikurasa: oh thanks!
21:11 ibiam sum2it[m]: you can also attend the meeting on jitsi, all you need to do is email slobs letting them know you'll be in attendance.
21:11 pikurasa samsongoddy: please close meeting and I will link to it on the wiki
21:11 samsongoddy #end-meeting
21:11 meeting Meeting ended Wed Aug  5 21:11:46 2020 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot. (v 0.1.4)
21:11 Minutes: http://meeting.sugarlabs.org/s[…]-05T20:12:25.html
21:11 Log:     http://meeting.sugarlabs.org/s[…]20-08-05T20:12:25

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