Sugar meeting

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Time	Nick	Message
11:04	mchua	Welcome to the marketing meeting. Who's here? (Roll call!)
11:05		tomeu, garycmartin, jt4sugar, caroline, others?
11:06	dirak	mchua: hello ;)
11:07	mchua	rummages up agenda
11:07		howdy dirak!
11:07		Ok, we've got http://sugarlabs.org/go/MarketingTeam/TODO to go through. Any additions?
11:07	dirak	is here sporadically ;)
11:07	mchua	The focus of today's meeting, as I mentioned in...something like half a dozen emails, is FOSDEM.
11:07		(hi marcopg!)
11:07	marcopg	hello!
11:08	caroline	hi
11:09	mchua	with that in mind, I'd like to quickly move through the non-FOSDEM things on the list so we can spend the bulk of the meeting time talking about events, checking out swag designs, and figuring out where to send what.
11:09		Sooo, looking at http://sugarlabs.org/go/MarketingTeam/TODO
11:09	marcopg	(we have an agenda or a backlog in case I missed something?)
11:09	mchua	marcopg: http://sugarlabs.org/go/MarketingTeam/TODO
11:09	marcopg	thx
11:09	mchua	hullo sdziallas!
11:10	marcopg	hi sdziallas
11:10	sdziallas	hullos :)
11:10	mchua	Item: IRC guide for newbies, currently not taken. Anybody interested in taking this on?
11:10		(This isn't particularly important right now, imo, but just in case.)
11:11		(Leaving that out on the table in case someone wants to jump in and pick it up, but moving on.)
11:11		Item 2: Beginner's guide to blogging Sugar. jt4sugar, that's yours - how's it going?
11:11	jt4sugar	mchua: done i will re-email to you don't know where to put it
11:12	mchua	jt4sugar: on your blog, I hope. :) that would be great though. Would you mind emailing that to the marketing list instead?
11:12		morning walterbender!
11:13	jt4sugar	mchua: will do
11:13	mchua	jt4sugar: thanks!
11:13		ok, moving on then....
11:13		Make the "Get Involved" page amazing (gregdek)
11:13	garycmartin	Hey, that tickets mine ;-)
11:13	walterbender	mchua: good morning and welcome back
11:14	mchua	garycmartin: should I list you as the owner instead of gregdek on that task then? ;)
11:14		garycmartin: thank you so much for making it look awesome, btw; it's on all the sugarlabs business cards now.
11:14		(which andriani got this morning in the mail, I've just been told.)
11:14	garycmartin	I uploade educator role 10min ago and merged in web dev to dev description.
11:15	mchua	garycmartin: what help do you need?
11:15	garycmartin	mchua: yea, saw the email this morning about join.sugarlabs.com and got a fright.
11:16	marcopg	garycmartin: join is wonderful, thanks!
11:16	mchua	garycmartin: don't worry; we've got a few days yet to work on it.
11:16		This one is a high-priority ticket, as it's our landing page for new people from FOSDEM. So let's see if we can help gary out.
11:16	garycmartin	marcopg: thanks, just icons realy.
11:16	marcopg	garycmartin: very nice looking ones ;)
11:16	mchua	Can people take a 5-10 minute look at one team's "Getting Involved" page and make sure it has a (1) good team description and (2) a concrete next step for finding out more?
11:16	walterbender	We could put the new landing page in place, but it has incomplete sections.
11:17	mchua	walterbender: yeah, that's why I asked bernie to point join.sl.o at GettingInvolved; that at least we can tweak.
11:17	caroline	I wonder if we can designate a real human for each of these roles that people could contact
11:17	mchua	walterbender: We can get it redirected with 24h's notice (faster, if bernie is online) in case the page magically gets finished before FOSDEM.
11:17		caroline +1
11:18	caroline	I'll take educatior
11:18	marcopg	happy to be designated as human contact for dev if that helps
11:18	bernie	waves
11:18	mchua	thanks caroline!
11:18		marcopg: noted, and thank you :)
11:18	caroline	lets give Dfarning people person
11:19	bernie	caroline +1
11:19	mchua	if dfarning accepts, that'd rock. I'll poke him.
11:19	garycmartin	caroline: ... and I only just got you an icon in time then ;-)
11:19	caroline	thanks gary
11:19	mchua	garycmartin: do you want to take designer?
11:19		we need "translator" and "content writer" still... any ideas/takers?
11:20		I could probably take content writer in the absence of someone else, but can't really do translator.
11:20		(being one of those monolingual people.)
11:20	garycmartin	mchua: designer, what take him out the back and shoot him? No, can I dodge that one, I'm behing on everythin as is!
11:20	walterbender	mchua: you mean you are American!
11:21	mchua	garycmartin: Sure thing. I don't want to overload you.
11:21	caroline	well its not suprising the translator person isn't here. who has been coordinating it?
11:21	mchua	walterbender: Indeed.
11:21	caroline	What would we actually want volunteer designers to do?
11:21	mchua	Good question.
11:21	garycmartin	mchua: thanks I wanted to get latest Labyrinth posted.
11:21	marcopg	mchua: you should take content writer, you are so good at it ;)
11:22	caroline	if no one is jumping up and down with tasks for that role should it be up there?
11:22	mchua	Ok, so "designer," "content writer," and "translator" are still on the table; I'll take all 3 but try to foist off at least designer/translator to Somebody Else quite quickly.
11:22		caroline: Good point.
11:22	caroline	Maybe replace with with a person will a bull horn for "Public Relations"
11:22	mchua	Are there any more pressing roles to fill that we don't have up on GettingInvolved?
11:23		(like caroline's suggestion for PR?)
11:23	garycmartin	caroline: designes is a huge need - Eben seems saturated and we need folks with a good clear eye for UI, icons, mock-up, wiki icons et al.
11:23	caroline	ok then lets see if Eben wants to take it.
11:23	jt4sugar	We need designers for our Sugar swag line
11:23	mchua	We need a better http://sugarlabs.org/go/DesignTeam/TODO list for them to pick up on, in that case.
11:23	bernie	Secret Agent Person?
11:24	caroline	I think having someone who thinks getting volunteers is worth being up there is a good bar :)
11:24	bernie	I candidate for this
11:24	marcopg	caroline: not sure if Eben is a good idea
11:24		caroline: he is very busy now and might be better to let him focus on actual work
11:24		caroline: and find someone from the community to do facilitation
11:24	caroline	ok so is Designer or Public Relations a better top level category?
11:25	bernie	marcopg: how about that young lady from fudcon?
11:25		who's in contact with her?
11:25	marcopg	mchua I think
11:25	mchua	(who wha?)
11:25	bernie	marcopg: not the programmer, the designer
11:25	marcopg	not sure how much bandwidth she has
11:25	garycmartin	caroline: Designer. Public Relations is a People Person thing.
11:26	marcopg	bernie: yeah the designer
11:26		she was not at fudcon for design stuff though
11:26	mchua	In the interests of moving on, I'd like to table this and say, to the mailing list, that "designer" needs a contact person and that "translator" needs someone to step up if it's to stay on that list.
11:26	marcopg	mchua: I don't remember her name, you presented her to us
11:26	mchua	I'll take "content writer," and any overflow that doesn't fit in the above categories, for the time being.
11:27		marcopg: OH! Tanya! Yes. I'll make sure she's cc'd on the "and we need contact people" email, thanks!
11:27	marcopg	yeah Tanya!
11:27	garycmartin	Just what contact are we assuming and what would one be expected to do??
11:28	caroline	use our magical human powers to gather fuzzy data about what people can and want to do and match them up with tasks and people.
11:28	mchua	Hrm, I was thinking "your email address and IRC nick is available, so newbies can tell you "hi I'm new" and you can send a quick "great, welcome!" email
11:28		closes quotes "
11:29	jt4sugar	Maybe an interest survey is in order
11:29	mchua	you can have a default Welcome Message Template to send out if you like. This is something that requires the ability to copy-paste a welcome message into an email/channel with with 1-2 day response time.
11:29	caroline	I think Public Relations is more important right now then Designer, do other people think the opposite or are we just responding to what is in front of us?
11:29	mchua	jt4sugar: you're welcome to run one if you like :) more data is always good!
11:29	garycmartin	mchua: hmmm, I'm probably too much a grumpy old Englishman for all that hugs and greetings stuff ;-)
11:29	mchua	grins
11:29		some people need it, some don't.
11:30		caroline: I'll put that suggestion on the email, so if someone wants to step up and be a PR Contact Person then we can put that in there in lieu of... Translation, probably.
11:30		Ok, any last minute things on GettingInvolved? This is a great conversation, and we also have a bunch more things to get through today
11:31		...moving on, then - holler if we need to backtrack.
11:31		Item: Create a sponsorship program. walterbender, that's you - progress? is this a priority right now?
11:31	marcopg	caroline: but public relations requires some design right? a good static web page etc
11:31		(damn I'm lagging behind, sorry)
11:31	mchua	(no worries.)
11:32	caroline	marco, yes public relations could include designer, but woudl someen with artistic ability click PR?
11:32		they might. Certianly someone who writes press release won't click designer. they might click content writer but they probably will think thats educational content.
11:33	dirak	the two things designer and PR must be worked side by side, but i agree with caroline that PR is more important right now.
11:33	mchua	is anyone stepping up to take any of these tasks on / to find someone to take these tasks on? ;)
11:33	marcopg	caroline: my feeling is that someone with artistic ability will not click PR
11:33	mchua	(if not, we should shoot the convo to email and move on)
11:34	tomeu	how do other similar projects solved this one?
11:34	mchua	waiting for walterbender for word on the sponsorship program, but that's not a blocker on immediate events / other marketing stuff / anything major I can think of, so I'm happy to pass on this for the time being.
11:34		tomeu: great question to ask the mailing list. :)
11:34	tomeu	which ml?
11:35	mchua	tomeu: marketing.
11:35	tomeu	do we know enough people to answer that there? ;)
11:35	mchua	dunno, but we can ask them to forward the mail to folks who might be interested.
11:35	tomeu	ok, will do
11:35	mchua	yay, thanks tomeu!
11:36		Item: Finish creation of the elevator pitch (gregdek) - who again, isn't here. We might want to kick this forward; I will check in on status and push it forward in the context of "we need to pick one for our next card/sticker (maybe shirt) iteration," if it seems timely.
11:37		Item: Get everyone's blog aggregated at planet.sugarlabs.org (um... skipping that for now, unless people know of any feeds we should pick up.)
11:37		Item: Business card design.
11:37		So in case you haven't heard, we have cards for FOSDEM and Andriani's got them in her office as we speak.
11:37		Can someone pick them up from her? ( bernie, perhaps? when you arrive? )
11:38		For the record, they look like this: http://sugarlabs.org/go/Image:[…]ss-card-draft.png
11:38		And are meant to be generic; fill in your name at the top.
11:38		If anyone wants a batch more for themselves, I can provide the vistaprint reorder link.
11:39		I think that's all on business cards unless someone has more comments; we can arrange pickup of the FOSDEM ones outside this meeting.
11:39	jt4sugar	mchua: do you have link to design
11:40	mchua	I will skip Item: Slide deck design for now (but pipe up if you really need slide decks for something, and we'll accelerate that on the priority list.)
11:40	walterbender	I finally did get my moo cards... they are so cute
11:40	mchua	jt4sugar: it's just http://sugarlabs.org/go/Image:[…]ss-card-draft.png for now, and walterbender has uploaded moo card designs to the wiki somewhere
11:40		jt4sugar: I will send the vistaprint reorder link to the mailing list in case someone else wants to get the same cards.
11:41		(I'm also hoping someone with actual graphics skillz will make a better design.)
11:41	garycmartin	(a designer todo)
11:41	mchua	Item: Professional Development Intern - caroline, walterbender, updates/help-needed on this?
11:41		garycmartin: indeed! goes to add it to the list
11:41	caroline	I need to find out how the paper work is going
11:41		next step is in DFarning hands i think
11:42		email sent
11:43		next agenda item
11:43	mchua	w00t, caroline is superefficient :)
11:43		Item: FOSDEM swag
11:43		business cards are on their way
11:43		stickers are more problematic; they may not arrive in time for start / may not arrive, as the sticker company has issues with customs
11:43		but I'll work those out
11:43		bernie: are you getting tshirts / do you need anything else?
11:44		I think business cards were the most important thing, and those are settled now
11:44	marcopg	(stickers are looking very cool!)
11:44	mchua	tomeu: ^^
11:44	caroline	goto the local corner store and get cheap lollipops :)
11:44	jt4sugar	mchau:cant we get europe company to print
11:44	dfarning	caroline, I forwarded in the contact information for SL. Bradly, forwarded the SFC information. Now it is just a matter of her submitting the info to the work study office.
11:44	mchua	jt4sugar: I haven't been able to find a company in Brussels that can do 48 hour turnaround, though this is likely due to my lack of French fluency.
11:44	marcopg	caroline: +1 ;)
11:44	tomeu	we can lick a lollipop and stick a business card to it before we give it to the interested person
11:45	mchua	suggests tape
11:45	tomeu	that's a sweet sticker
11:45	marcopg	tomeu: pfff :P
11:45	tomeu	a slicker
11:45	caroline	tomeu - ewww
11:45	sdziallas	lollipopos to premote SoaS? ;)
11:46	mchua	Ok, I will get someone who's arriving early (perhaps nubae) to get lollipops as alt.swag
11:46		since it looks like stickers won't arrive on time
11:46		any other FOSDEM swag needs / easy solutions?
11:47		jt4sugar: if you can find a Brussels-area company that can print stickers before Friday, that would be awesome. I spent several hours looking and couldn't find any options, but again, this is probably because I have trouble navigating French-language websites.
11:47		(Item: Landing/welcome page has already been taken care of with the GettingInvolved item, so that's done)
11:47		Which leaves FOSDEM swag and Upcoming events, which kinda go together
11:48		I forwarded an email from Caryl Bigenho to the list: http://lists.sugarlabs.org/arc[…]ruary/000273.html
11:48		The short version is that she and/or her son will be at SCaLE (southern california linux expo), CUE (computer using educators), and the National Association of Independents Schools conferences in the next 2 months
11:49		presenting / boothing
11:49		and wanted to know what she could push / what she could do / who else might want to come and help / ideas / etc.
11:49		I've already sent her business card and sticker design links if she wants to print things; this might be a good excuse to get some tshirts printed as well.
11:49	caroline	my dream is to have a SoaS in everyone's conferene bag all connected to a conference jabber server
11:50	mchua	caroline: would it be possible to have that by early March?
11:50	caroline	I think the code will be readay
11:50		we need the $$ or the sticks and someone or $$ to burn the sticks and boot helper CDs
11:50	walterbender	if we can fork up $1000, we can make 100 branded USB keys
11:51	caroline	we need a Mac boot helper CD
11:51	walterbender	(with 2 color printing--perfect for Sugar Labs)
11:51	mchua	caroline: how soon would the code be ready to go?
11:51		caroline: we can push it for an event as early as "2 weeks from now"
11:51	walterbender	Is that SCALE?
11:51	mchua	walterbender: that's SCaLE, yes
11:51	caroline	we need more testing to answer that question
11:52	mchua	though i think CUE would be a better event to push it for, if we can only pick one.
11:52	caroline	but it already works basically
11:52	walterbender	With all due respect to Ed, I think we need a more Sugar-centric representation there.
11:52	mchua	caroline: ok, do you have testing lined up?
11:52	caroline	no
11:52	walterbender	I had been trying to recruit someone to no avail.
11:52	caroline	I also have no one to help with the Mac work and lots of people have Macs
11:53	mchua	walterbender: Caryl and scorche, both longtime OLPC support-gangers and big Sugar enthusiasts, will be there, and Caryl wants to fly the SL banner (haven't talked with scorche yet).
11:53	caroline	I agree with Walter, we need more then Ed there if we want to debu SoaS conference edition.
11:53	mchua	walterbender: I'd hoped to get out to SCaLE, but I have a $0 travel budget at the moment.
11:53	caroline	I think we could do a "Burn your own at he booth strategy" in 2 weeks.
11:53	walterbender	me neither, unforunately
11:54		that is the FOSDEM plan as well
11:54	mchua	caroline: Ok, do you want me to put you in contact with Caryl for setting up "burn your own at the booth" for these 3 events?
11:54	sdziallas	has go to run; sorry folks. I'll be back in an hour.
11:54	mchua	(as a minimal SoaS-is-awesome presence, hopefully we'll get actual sticks)
11:54		waves to sdziallas
11:54	sdziallas	marcopg: I've got some news regarding SoaS
11:54	caroline	sure
11:55	mchua	caroline: will do, then
11:55	marcopg	sdziallas: awesome, still need to answer your mail btw, crazy days here! will do soon
11:55	sdziallas	marcopg: okey dokey ;) no hurry. I got some issues with regard to the backgrounds... but I'll ping you when being back, ok?
11:55	marcopg	sdziallas: sure!
11:55	mchua	also, does anyone have task requests that the people going to conferences can recruit for?
11:56	sdziallas	ttfn :)
11:56	mchua	I was going to send the TODO lists for each team out to the FOSDEM folks on thursday or friday or so
11:56	caroline	blah stomic flu is winnign time to go afk
11:56	marcopg	in general I'd like people to help out with SoaS
11:56		starting from testing it
11:56	mchua	caroline: feel better soon!
11:56	marcopg	caroline: ouch! feel better!
11:57	mchua	marcopg: is there a good todo list for SoaS work (should people just be looking for trac tickets for that component?)
11:57	marcopg	mchua: nope, but I can make one
11:57		(tickets are not particularly good as todo list in this case)
11:57	mchua	marcopg: that would be awesome. by this thursday if you want it out for FOSDEM, by the 18th if you want it for SCaLE.
11:57		nods
11:58	marcopg	mchua: awesome, should be able to have something by thu
11:58	mchua	walterbender: is there any writing/other work you'd like to push off on others? I have a brief list from you already - "day in the life of sugar" script, etc.
11:58		and there will undoubtedly be people with grantwriting experience at these conferences
11:58		thanks marcopg!
11:58	walterbender	We have a day inthe life in progress... the Sugar graphic novel is making great progress
11:59		but we need a guide to teachers and a guide to parents
11:59		I've started both, but I am buried in other writing
11:59	marcopg	walterbender: are those in the wiki?
11:59	mchua	walterbender: ok, so you don't need to recruit more people for day in the life / graphic novel, just the guide to teachers/parents?
11:59	caroline	<---crawls back to beg the universe for MAc help
11:59	walterbender	I think the parent's guide should start by saying that Sugar makes the tired question, "what did you do in school today?" a thing of the past.
12:00		haven't gotten farther on that one...
12:00	marcopg	caroline: could try to convince my brother to help out with mac ;)
12:00	walterbender	FOr teachers, we need to articulate the value.
12:01	mchua	caroline: I will ping more people more aggressively for mac help for you; I know it's important for your deployments.
12:01		walterbender: ok, we should work on the "take things off walter's plate" todo list sometime in the next few days then. :)
12:01	marcopg	mchua: is there a description somewhere of what u need exactly?
12:01		gah
12:02		that was to caroline
12:02	mchua	marcopg: http://dev.sugarlabs.org/ticket/114, I believe
12:02		Ok, that's a lot of followup to do!
12:02	caroline	http://sugarlabs.org/go/Sugar_[…]a_Stick_ToDo_List
12:02	mchua	Any other marketing-related things? I think that exhausts our todo list
12:02		I'll send out lots of emails later today on all this
12:02	marcopg	mchua: thx
12:02	mchua	(though if someone beats me to it, I'd be most obliged)
12:03	caroline	We need a CD label sticker design for th boot helper CDs
12:03	mchua	As part of that, there'll be a call for "do you know interested people local to these upcoming events?" stuff
12:03	marcopg	do we have any info about progress on the static web site?
12:03	mchua	caroline: ooo, can you add that to http://sugarlabs.org/go/MarketingTeam/TODO, with some notion of timeline-urgency?
12:04		marcopg: walterbender said "We could put the new landing page in place, but it has incomplete sections."
12:04		I pinged christian for status but didn't get a response; I'll ping again
12:04	marcopg	hm perhaps better to not rush and get it up when it's ready
12:04	mchua	(though others may be in closer contact with him, I'm guessing)
12:04		marcopg + 1
12:04	marcopg	mchua: I can try to ping him
12:04	mchua	any other last min thoughts on marketing?
12:05		marcopg: that would be great, thanks!
12:05	marcopg	he is usually responsive
12:05		will do now
12:05	mchua	sweet.
12:05		any other last thoughts on marketing stuff?
12:05		otherwise, we're done
12:05	marcopg	damn can't think of anything
12:05		and you are perfectly on time
12:06	mchua	marcopg is just trying to make me run over time :P
12:06	marcopg	someone please bring up ideas! :P
12:06	mchua	okay... meeting about to close...
12:06		...cloooooosing....
12:06		3
12:06		2
12:06		1
12:06	marcopg	1 minute off!!! :P
12:06	mchua	#endmeeting

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#sugar-meeting meeting, 2009-02-03 11:04:00